For bid managers at firms without a bid department
Tenders handled properly, without a dedicated bid department.
TenderAI gives you one pipeline for every opportunity, a grounded first draft for every question, and a compliance check before anything goes to the buyer. Your team edits and signs off, and nobody starts from a blank page.
UK data residency · Your documents only draft your bids · Built by Quantum Foundry
Built by the Quantum Foundry team. Prefer a walkthrough before you roll out? Book a demo with the people who built it.
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Move a tender through the pipeline
Every bid has a stage, an owner and a next action. Move a tender on, add a new one, and see what stops a bid from going out.
Four steps from a new opportunity to a lesson learned
Every bid has a stage, an owner and a next action, so nothing sits in a shared drive waiting for someone to remember it.
Intake and triage
Add an opportunity yourself, or connect BidRadar and qualified tenders land in Triage automatically. You decide who owns it.
Draft in the Bid Foundry
The AI writes a first answer to each question from your own Knowledge Base. Your writer accepts, edits or rejects every one.
Review and submit
Compliance checks, comments and suggestions take the draft through Internal Review. A bid with an unresolved critical issue can’t move to Ready to Submit.
Learn from the outcome
Won or Lost, you record the reason, and it goes back into the Knowledge Base for the next bid.
When the people selling also write the tenders, deadlines slip
These are six problems a bid manager meets when there’s no bid department behind them.
Every response starts from a blank page
Your writers are also doing their day jobs, so the first draft is whatever someone types between calls, from memory, the night before.
Certifications and past bids live on someone’s laptop
Policies, CVs and previous responses are scattered across drives and inboxes, and they get found and pasted in again for every bid.
A mandatory clause is missed until the buyer rejects it
Without a systematic check, a missing insurance clause or a word-limit breach only surfaces after submission.
"Final_v3" and "Final_v3(2)" are both open
Emailed drafts and tracked-changes documents drift apart the moment two people edit the same section at once.
You can’t tell which bids are worth your team’s hours
With a small team, chasing a long shot means a stronger opportunity gets less attention.
Generic AI writes a plausible but wrong answer
A general-purpose chatbot has never seen your certifications, so its draft reads well and states things you can't actually back up.
Four hubs. One bid record.
These are the four areas you’ll see in TenderAI’s navigation. A bid is never re-typed as it moves between them.
Dashboard
This is where you see what needs you next.
- Deadlines and stage counts at a glance
- Win analysis with probability scoring
- Pursue or decline recommendations
Pipeline
This is the status of every bid, as a Kanban board or a list.
- Seven stages: Triage, Drafting, Internal Review, Ready to Submit, Submitted, Won, Lost
- Drag and drop between stages
- Filter by owner, and sort by deadline
Bid Foundry
This is where a single bid is written, opened from Opportunities.
- The requirements list down the left
- Question-by-question drafting in the middle
- Sources, comments, suggestions and history on the right
Knowledge Base
This is the library every draft is grounded in.
- Policies, Past Bids, Certifications, CVs, Project Documentation, SRS
- Grows each time you record a bid outcome
- Held in the UK and used only to draft your own bids
Built around one job: a reviewable first draft, fast
You don’t need a bid department. You need a workspace that turns a qualified opportunity into something worth editing.
Question-level AI drafting
Each requirement gets its own first draft, streamed as it’s written, with word limits and evaluation weighting tracked for each question.
A human signs off every answer
Nothing the AI writes counts as the answer of record until someone accepts or edits it.
Compliance checks before you submit
Critical, warning and suggestion flags catch missing clauses, word-limit breaches and gaps against the evaluation weighting. A critical flag blocks Ready to Submit.
Comments, suggestions and revision history
Suggestions stay proposals until someone accepts them, and each answer’s history shows whether it was written by a person, drafted by the AI, restored or imported.
Intake from BidRadar, or add bids yourself
TenderAI works on its own. If you use BidRadar, qualified tenders post straight into Triage with the buyer, value and deadline already filled in.
Outcome learning
When a bid closes, the reason it was won or lost goes back into the Knowledge Base, so later drafts can draw on it.
Your bid library stays yours
UK data residency
Your Knowledge Base and bids are held in the UK.
Used only for your bids
The documents you upload are used only to draft your own organisation’s responses, never to train shared models.
People stay in charge
Every AI answer needs a human to sign it off, and compliance issues block submission until they’re resolved.
Illustrative example
How a team like Harrow & Vale would run a bid
Harrow & Vale Building Services is a fictional regional contractor, and the same example is used on the BidRadar site. It has a small sales team that writes tenders alongside the day job and has no bid department.
One record, from intake to outcome
Femi, the bid manager, checks Triage and assigns each bid to whoever has capacity that week, using the Dashboard’s pursue or decline score to decide what’s worth the time. Nadia works through the Bid Foundry question by question, accepting or editing each draft against the Knowledge Base. Priti runs the compliance check, resolves open comments and submits before the deadline. Then she records the outcome and the reason, so the next bid starts from a fuller Knowledge Base.
Femi, Bid Manager
Triages opportunities, checks win analysis, and assigns bids to the team.
Nadia, Bid Analyst
Reviews and edits each AI draft in the Bid Foundry.
Priti, Operations Lead
Runs compliance, resolves comments, submits and records the outcome.
The wider sales team
Picks up a bid that already has a draft, sources and a deadline attached, not a blank document.
Frequently asked
Do we need BidRadar to use TenderAI?
No. You can add opportunities to the pipeline yourself. BidRadar is the recommended pairing, because it posts qualified tenders straight into Triage.
Where is our data held?
In the UK. Your Knowledge Base, drafts and bid records are held in the UK.
Is our content used to train AI models?
No. The documents you upload are used only to draft your own organisation’s bids, never to train shared models.
Does the AI ever submit an answer without review?
No. Every AI draft has to be accepted, edited or rejected by a person, and a bid with an unresolved critical compliance issue can’t move to Ready to Submit.
How much does TenderAI cost?
Pricing depends on your team and how you’ll use it. Request a demo and we’ll walk you through the product and share pricing.
Is Harrow & Vale a real customer?
No. Harrow & Vale Building Services, and Femi, Nadia and Priti, are an illustrative example used to show how the product fits together.
See TenderAI with your own tenders in mind
Book a demo with the Quantum Foundry team. We’ll show you how a bid moves from Triage to a reviewed, compliant submission, and talk through pricing for your team.
Request a TenderAI demonstration
Share a few details and we will arrange a live walkthrough of the workspace.
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Tell us about your team
Use the form to introduce your organisation and what you want to improve.
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We confirm a time
A member of the Quantum Foundry team will follow up with a session that fits your diary.
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See the platform in context
Walk through the pipeline, Bid Foundry drafting and compliance checks using a scenario relevant to your bids.